Are you considering hiring talent to perform at your wedding? Think about these points to help you successfully schedule just the right band. (This is part 1 of a 2-part series.)
What is required to book a band?
A signed contract and deposit are needed to secure a band. Deposit amounts are normally one-third to one-half of the total cost of the group. Out of fairness to their clients, most talent services won’t accept temporary holds on specific bands. The only way to truly take a group off the market is by delivery of a signed contract along with a deposit.
How long should I wait to book a band?
Entertainment is one of the most important aspects of a successful wedding and is not something to leave until the last minute. On average, most bands book about six to twelve months in advance for popular wedding dates. Top bands may book as many as two years in advance. The earlier you start looking for a band, the more choices you will have. Since band availability can literally change from day to day, it is seldom advantageous to take more than a month to book a band once you’ve made a decision.
Can I change my time after I have booked the band?
Moving an evening wedding later or moving a day wedding earlier usually does not pose problems; however, moving your time into a “crossover period” may cause trouble. If you think your wedding may change this way, you should ask for the band’s policy on crossovers. You may also find that your band has already been contracted for another event the same day. Let your musicians know as soon as possible if you think your time may change or if you think you may need them to play overtime.
Can my musicians play overtime?
Most bands are available for overtime based on ½ hour or 1 hour increments. If you are having an afternoon wedding you may discover that your musicians have other obligations in the evening. You should always determine the probability of your band performing overtime before you reserve them.
I am worried that my venue does not have enough space . . . will a band fit?
This depends on the instruments used in the band. Drum sets, percussion kits and keyboards take up the most stage space. Horn players and vocalists need only the small amount of space it takes to stand. Due to the limited space at many venues, most bands have learned to adjust and fit into very small spaces.
Does the band need rooms?
Providing rooms for the band is uncommon for most weddings. Functions requiring extensive travel and/or late hours, which may cause unsafe driving conditions, will generally create the need for accommodations for the band. In these cases, policies in regard to “purchaser providing accommodations” may be in place; these vary from band to band.
When will the band show up?
Dance bands usually arrive at the event site 1½ to 2 hours prior to the agreed upon starting time. Ceremony and cocktail musicians generally arrive at the event site ½ hr prior to the agreed upon starting time.
ON TO PART 2
Article furnished by Murray Hill Talent.
For more wedding tips, see Ten Tips to Help Plan Your Special Day.
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